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Information for Supervisors of Federal Work Study Students

Thank you for being part of the Federal Work Study (FWS) program. Here is some information for you to review:

  • You will be assigned a student to work under your supervision on the Federal Work Study program during the academic year. Your Work Study student is scheduled to work until the last day of the Spring Semester, or until FWS funds are exhausted, whichever comes first. Each student can work up to a maximum of 20 hours per week to work. Be sure that the student does not work anymore than the 20 hours specified above. If the student has selected to work the maximum of 20 hours per week, fund will be depleted sooner. When the money is exhausted for the student, you may not be able to get a replacement because of the decrease in the funding of the Federal Work Study program for this year. 
  • You will need to work out a schedule with your student worker. After the hiring process, the chosen student will meet with Emily Jarrell, the Director of Financial Aid, to pick up their work study packet. This packet is a contract that you, the student and Emily Jarrell will sign. It will state the award amount, start/end dates, rate of pay and the hours a student can work per week (max is 20). The award amount is the amount the student can earn for the year, not the semester. Once that limit is reached the student will not be eligible for work. Please work with the student to keep track of this information.
  • A FWS student must maintain at least half-time enrollment at RichmondCC (6 credits per semester) in order to remain eligible. FWS employment eligibility will be terminated if the student graduates, withdraws, drop below half-time enrollment or is dismissed from the college. Federal regulations prohibit students from working during scheduled class times. A student may be permitted to work between terms and on breaks (as long as the college is open and they will be supervised).
  • A student cannot be paid out of the Federal Work Study funds for any hours worked over the awarded time. It will be the supervisor’s responsibility for payment of wages for hours worked over the awarded time. 
  • In order to remain employed, all FWS students must maintain Satisfactory Academic Progress (SAP)  and follow the Student Code of Conduct while in class and the workplace. SAP requires a cumulative GPA of a 2.0 and 67% completion rate. If a student is on Financial Aid WARNING OR TERMINATION they are not eligible to work.
  • Timesheets should be signed no later than the first day of each month (or the last work day prior to the first day of the month). Timesheets must be turned in by the 5th of each month. Timesheets turned in after 12pm on the 9th day will result in a delay in your pay causing you to be paid a month later. Timesheets will not be accepted without your signature and that of the student. Student ID number must be used as the Employee number on the timesheet.


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Termination/Job Release


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