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Grading Policy

Final grades, reflected in student transcripts, are given when earned based on the following system:

TRANSCRIPT CODE

GRADE MEANING

 

GRADE NUMBER

 

GRADE POINTS

A

Excellent

 

90-100

 

4

B

Above Average

 

80-89

 

3

C

Average

 

70-79

 

2

D

Below Average

 

60-69

 

1

F

Failure

 

Below 60

 

0

NF

Non-Completion Failure

 

 

 

0

AU

Audit

 

 

 

N/A

SR

Senior Audit

 

 

 

N/A

AP

Advanced Placement

 

 

 

N/A

AR

Articulated Credit

 

 

 

N/A

I

Incomplete

 

 

 

N/A

MT

Credit for Military Training

 

 

 

N/A

NA

Never Attended

 

 

 

N/A

P

Pass (DMA and DRE Courses Only)

 

 

 

N/A

R

Repeat (DMA and DRE Courses Only)

 

 

 

N/A

T

Transfer

 

 

 

N/A

S

Satisfactory (Work-Based Learning Only)

 

 

 

N/A

U

Unsatisfactory (Work-based Learning Only)

 

 

 

N/A

W

Withdrawal

 

 

 

N/A

WF

Withdrawal/Failing

 

 

 

0

WP

Withdrawal/Passing

 

 

 

N/A

X

Proficiency

 

 

 

N/A

A student who receives a grade of “SR” was registered for and took the course under the special provision for senior citizens but did not earn credit for the course. An audited class under the special provision for senior citizens is not included in the enrollment hours for purposes of awarding financial aid funds. The audited hours will not count as attempted or earned hours.A student who receives a grade of “AU” was registered for and took the course but did not earn credit for the course. An audited class is not included in the enrollment hours for purposes of awarding financial aid funds. The audited hours will not count as attempted or earned hours.

A student who receives a grade of “AP” has earned credit by taking an AP high school course and passing the state test for that AP class with at least the minimum score set by the college for the college course equivalent.

A student who receives a grade of “AR” has earned articulated credit. 

Some Workforce and Economic Development programs qualify for articulation credit in specific curriculum programs. These programs have been identified by a Memorandum of Agreement and approved by the Richmond Community College Board of Trustees.

The grade of “I” is assigned at the discretion of the instructor when a student who is passing has not completed all work in the course due to circumstances beyond his/her control. The “I” must be removed by making up the work during the first six weeks of the next semester (including summer semester) at which time a grade will be assigned by the instructor. Failure to do so will result in the “I” grade being changed to a grade of “F”.

The symbol “MT” on academic transcripts will indicate credit earned for military educational experience. Credit hours will be assigned for such credit; however, no quality points will be assigned.

A student who receives a grade of “NA” was registered for, but never attended, the course. This grade is not included in hours attempted in GPA calculations. The course grade does, however, count as attempted but not earned hours. Students receiving financial assistance should review the Satisfactory Academic Progress Policy to understand how a grade of “NA” affects their financial assistance.

When a student satisfactorily passes a DRE or DMA course, a grade of “P” will show on the course transcripts indicating the passing of this course. When a course needs repeating a transcript code of “R” will show.

Work-based learning courses provide work-based learning experiences with a college-approved employer in an area related to the student’s program of study. Therefore students either earn an “S” for satisfactory work or a “U” for unsatisfactory work in the course.

If the student withdraws before the 75 percent date, as recorded on the academic calendar, the student will receive a grade of “W” for the class and will not receive credit for the course. The “W” grade will not be used to compute hours earned or to compute the student’s grade point average. However, if the student withdraws after the 75 percent date, as recorded on the academic calendar, the student will receive a grade of “WF.” The “WF” grade is calculated as an “F” in computing the student’s GPA.

The grade of “NF” is assigned to a student who did not officially withdraw from a course but who failed to participate in course activities through the end of the course period.

If a student withdrawal after the 75% point of the term but has a quality performance of passing the course at the time of withdrawal, the grade of “WP” will be assigned. A course for which a “WP” grade is given will count as an attempted course and will affect the           to meet the quantitative requirements to complete his program within the maximum timeframe.

A grade of “X” (Proficiency) will be recorded on the student’s transcript upon successful completion of the proficiency exam. Credits earned will be applied toward graduation requirements but will not affect the student’s Grade Point Average (GPA). Proficiency Credit cannot be requested for a course which the student previously attempted.

Grade Point Average

The grade point average (GPA) is a way to give objective value to grades on courses that have different hours. In order to receive a degree, diploma or certificate from RichmondCC, a student must have a grade of “C” or better in all core courses for the program of study. Core courses are listed with each curriculum requirements section of the catalog.


How to Figure GPA

List the courses taken, the credit hours for each course, the grades earned, and the quality point credit for each grade.

Grade points are as follows: A = 4 points, B = 3 points, C = 2 points, D = 1 point.

Multiply the credit hours times the quality points earned for each course.

Course

Credit Hours

Grade

Points

Total Quality Points

ENG 111

3

C

2

6

MAT 140

3

C

2

6

ACA 111

1

A

4

4

BIO 111

4

B

3

12

HIS 112

3

D

1

3

 

14

 

 

31

Divide the total number of quality points by the number of credit hours attempted. Ex. 31 ÷ 14 = 2.21 grade point average (GPA).


Grade Appeal Process

A student at Richmond Community College has the right to appeal a grade assigned to him/her. The following procedure will be used by the student who desires to appeal a grade:

  1. The student must schedule an appointment with the Instructor who has assigned the grade, discuss the matter with him/her and ask for a review of the basis for assigning the grade. If the disagreement about the grade is resolved at this time, the instructor will submit a “Request for Change of Grade” form.
  2. If the disagreement is not resolved through discussion with the instructor, the student must, within ten days of notification of the instructor's decision, submit a written appeal to the appropriate department chair stating reasons for appealing the grade. (The student may consult with a counselor or his/her academic advisor for assistance in developing the written appeal.) If the disagreement about the grade is resolved at this time, the instructor will submit a “Request for Change of Grade” form.
  3. If the disagreement is still not resolved, the student must schedule an appointment with the appropriate Academic Dean, discuss the matter with him/her and ask for a review of the basis for assigning the grade. If the disagreement about the grade is resolved at this time, the instructor will submit a “Request for Change of Grade” form.
  4. If the disagreement is still not resolved, the student should schedule an appointment with the Vice President for Instruction/Chief Academic Officer to discuss the appeal. The decision of the Vice President for Instruction/Chief Academic Officer is final.
  5. The right to appeal a grade expires at the end of the semester following the one in which the grade is assigned. When a student appeals a grade assigned by an instructor no longer employed by the College, the student should initiate the process by notifying the appropriate department chair.

Student Grade Forgiveness Policy

Any RichmondCC student who has experienced a lapse of enrollment at the College for a period of 10 consecutive academic years may, upon reenrollment, make a request with the Registrar to have prior course work forgiven. The following criteria must be met:

  • The student must first complete at least 12 semester hours of credit with a 2.0 grade point average before requesting grade forgiveness.
  • The request must be made during the subsequent semester (excluding the summer session) after the 12 semester hours have been completed.
  • Prior course work must be at least ten years old.
  • Only prior courses with grades below a “C” will be eligible for grade forgiveness.
  • The student must complete a Grade Forgiveness Request Form, which is available in the Student Services Registrar’s Office.
  • Only one grade forgiveness request will be accepted per student. If the request is approved, the record of the earlier course work affected remains on the student’s transcript but is not calculated in the cumulative grade point average for academic purposes only.
  • Financial aid and/or veterans’ benefits are subject to federal regulations requiring satisfactory academic progress based on all academic work attempted and are, therefore, not affected by any grade forgiveness.

In instances in which grade forgiveness is granted for courses completed at RichmondCC and then transferred to another college or university, the receiving institution is not required to disregard those course grades. Other colleges or universities may elect to include the grades forgiven in computing the student’s grade point average, possibly disqualifying the student from consideration for admission.

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